Ever since I came across Butler for Trello, I knew this tool had some surprising features under its belt. At first, I didn’t look much into the more advanced features because I needed to get a hang on the tool itself and understand how it could transform the way I gather information on Trello.

dashcards in Trello - all cards on this board dashcard in Trello

Today I am going to introduce a feature to you that is very different from what you are used to in Trello. It’s one of these more advanced features. The results it gives are impressive, but you will soon notice that it is actually pretty easy to set up.

 

Dashcards in Trello are an output instrument for the activities on your board.

They show you the state of things. It’s not really that you can include them in a big, impressive workflow.

But they will certainly help you to get a glance at some of the most important numbers on your board. And who says that this is nothing?

What Are Dashcards?

 

Dashcards are a quick way to add visual counters to the board.
With a Dashcard, you can count other cards on the board. Cards that are already archived are not counted.

Dashcards in Trello Checklist Incomplete dashcard in Trello

Dashcards are created like any other command, however, they are limited in what they are capable of counting.
A Dashcard can currently only count the cards on the particular board. It is not possible to count cards that are located on another board.

There is a limit of 100 Dashcards allowed per board.

How To Create A Dashcard In Trello

 

For creating Dashcards in Trello, you simply enter into a card’s title a command, like:

 

“Cards in list …”

“Cards with label …”

“Cards on board …”

 

And then you can narrow down what shall be counted. Here are some ideas:

  • in list XYZ
  • with a blue label
  • with all checklists complete (or incomplete)
  • assigned to username @xxx

 

You can also combine conditions, like:

 

“Cards with a green label in list “XYZ” “

“Cards in list “To Do” with a red label and with an incomplete checklist”

 

Like any other command cards, Dashcards are best created in the Butler list. You can then drag & drop them to the list where it makes the most sense for you. Alternatively, you can create the Dashcard anywhere on the board and manually add the @butlerbot member to it. This will convert the command card into a Dashcard in Trello.

 

Tip:
Wondering what command cards are, and how they look like? – Read my article 11 Little Genius Hacks that Tame your Trello Chaos. In there, I am showcasing a lot of examples of command cards.

dashcards in Trello dashcard in Trello

How Dashcards Look Like

dashcards in Trello dashcard in Trello

 

That’s the idea of a Dashcard in Trello.

 

A big number on a colored background,

 

providing an eye-catcher on an important and/or critical issue for you.

3 Ways Of Styling Dashcards In Trello

 

The possibilities are not endless, but there are a few design variations that can be applied for Dashcards.

You can assign a title to a Dashcard in Trello, you can set a color and you can hide the command from the card’s title. – Let’s have a look:

1 — Assigning a Title to a Dashcard

Even though cards automatically take a title by using the first suitable list name, label name or username (if one is mentioned), you can also set a custom title to the Dashcard. Think of it like a custom name. The following example will give the Dashcard the title ‘Urgent’:

 

“Cards in list “To Do” with a red label, title “Urgent” “

 

There is also the option to not have any title assigned to a Dashcard.

 

“Cards in list “To Do” with a red label, no title, in red”

 

2 — Assigning a Color to a Dashcard

By default, Dashcards take on the color of the label – if a label was mentioned in the command. But you can also set a background color by appending it to the command:

 

“Cards in list “To Do” with a red label, in red”

 

At the moment, these color names are available for use as a background for a Dashcard in Trello:

blue, green, orange, purple, red, yellow, sky, lime, pink, black.

dashcards in Trello dashcard in Trello

This example showcases all three ways of styling a dashcard: assigning a title, assigning a color, and hiding the card’s command.

Here’s how this Dashcard would look like on the board:

dashcards in Trello dashcard in Trello

3 — Hiding the Card’s Command

If you don’t want to assign a title to the card, the Dashcard will show the command instead.
If that’s a long command, it might not be very pleasing to the eyes.

Instead, you can add the command to the description part of the card, and add a period ‘.’ to the card’s title – along with a descriptive expression or nothing at all. This way, the command syntax gets hidden on the Dashcard’s front.

Currently Supported Features For Dashcards

 

These are the conditions that can currently be used for a Dashcard in Trello.

  • On this board
  • In list “XXX”
  • With label “YYY”
  • assigned to @username (or me)
  • With all checklists complete or incomplete
  • With a complete or incomplete checklist
  • With checklist “ZZZ” complete or incomplete
  • Custom fields

 

Conditions can be combined. Note, that Butler for Trello is regularly being updated. It’s quite possible that new conditions or features are added.

dashcards in Trello dashcard in Trello

There Is A Lot More To Know About Dashcards In Trello

 

With the information above you should be able to create your own Dashcards in your Trello board. To create the first Dashcard in one of your Trello boards, all you need is to authorize your Trello account with Butler for Trello and invite Butler to the board.

Got big question marks how to do this? I’ve got you covered!
You can get the Quick-Start Guide for Butler for Trello that helps you with your very first questions.

And if you want to learn more about Butler for Trello and the 1001 ways how to improve your Trello boards with this awesome little tool, you can enroll in my free online course “How to Automate your Trello Boards with Butler for Trello”.

Free Online Course to Automate your Trello Boards - How To use Butler for Trello

 

Remember, to get started with Dashcards,
all you have to do is enter a command into the Butler list that begins with:

 

“Cards in list …”                             — or —

“Cards with label …”                     — or —

“Cards on board …”

 

 

… and then add the condition(s) you want.

This post is an excerpt from a tutorial I have written about Dashcards.
You can access the full tutorial on my Patreon Page.

Here’s what else to expect in the tutorial

  • Updating a Dashcard
  • Deactivating a Dashcard
  • Notifications in Dashcards
  • Required Settings
  • Using Variables in Dashcards
  • Dashcards for Custom Fields
  • Using Variable Arithmetic in Dashcards
  • Use Cases & Command Variations for Dashcards

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